New BTAA Teams Environment: File Organizing, File Sharing, Additional Resources
Below are some helpful tips and reminders for navigating the new CLP Community Engagement Network Team in the BTAA Teams environment.
đ Access & File Sharing
Access to the CLP Teams within the BTAA Teams environment is currently limited to participants in BTAA library community groups. In this new shared Teams environment, weâre being intentional about managing access, especially around shared files and resources.
If there is a need to share files with people outside your group, here are a couple of good options:
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Attach files in email messages as attachments, or
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Use the "External Sharing â View Access" folder in your groupâs channel. Anything you move or copy there can be viewed without needing BTAA Teams access.
To share a link to that folder or any file inside:
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Click the three dots next to the folder
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Select "Manage Access"
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In the Manage Access window, copy the relevant link under "Links"
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Share that link as needed with folks outside your group
đ File Organization in Teams
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Meeting Agendas and Minutes
Feel free to create subfolders with preferred names, but please donât rename or remove the pinned folder. This naming helps us keep things consistent across all groups. If your group has adjusted the folder structure or names, we may reach out to help keep things consistent across groups. Group Charter and Roster
This is the place to store your groupâs official charter (for peer groups) or light charter (for communities of practice). If your group doesnât yet have one:-
Peer groups: contact your group liaison
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Communities of practice: email the Center for Library Helpdesk to get started
Rosters are optional but encouraged â they help group to keep track of membership. The current roster can also be stored here
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đ Additional Resources
Weâve created a few resources in the General channel to help everyone get comfortable in this shared Teams space:
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Getting Started Guide â A helpful intro for folks new to Teams or the BTAA Teams environment.
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Best Practices Guide â A guide for being a good neighbor in this shared digital space. It includes tips for naming files clearly and working with others who may âvisitâ your groupâs channel.
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Community Group Participation Guide â This serves as a general norms and agreements document for all BTAA community group participants. Some groups may choose to supplement it with more detailed, group-specific guidelines.
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