Email Communications related to the BTAA Community Engagement Network Teams Site Migration and Access

Email #1: sent on Monday, August 18

Upcoming Migration to a Single BTAA Community Engagement Network Teams Site

Dear colleagues,   In response to community feedback, we’re moving to collaboration spaces that offer more transparent and consistent access across groups.   This change will help streamline communication and strengthen collaboration throughout the BTAA Community Engagement Network. We’ve heard from you about the need for more connected spaces and tools that make it easier to engage across groups and support each other’s work. By moving to a platform that supports interaction within our community, we’re creating more opportunities to collaborate - both locally and across the network.   What’s happening? All shared documents from Google folders/drives and individual Teams sites will be moved to a single Community Engagement Network Teams site. Google Drive folders/drives and individual Teams sites will become read-only by October 1st.   Why this change? Foster visibility and connection across groups: We want to create a shared virtual space where anyone in a BTAA library community group can learn about what other groups are discussing, share resources, and identify opportunities for collaboration. Simplify communication and improve alignment: A single Teams site with dedicated channels for each community group will streamline communication and reduce siloed information sharing. It also enables colleagues within the same member library to stay informed about cross-group work that may impact local workflows and services. Build a stronger, more connected community: This change moves us closer to a collaborative, cross-library environment - one where we invest in each other’s success and work together to advance shared goals across the BTAA community engagement network.   Resources to help you: BTAA Library Community Engagement Network Teams Migration FAQ Share your thoughts using the feedback form   We’ll be sending more details next week. Stay tuned!   Big Ten Academic Alliance Center for Library Programs

Email #2: sent on Monday, August 25

Community Engagement Network Teams site: Migration Timeline & Key Dates

Dear colleagues,   As we prepare for the migration to a single Community Engagement Network Teams site for all library community groups, here are some important dates and actions to be aware of:   Key Dates: September 23: Last day to edit documents in Google or individual Teams sites September 24-26: Migration window. Access to current files will be temporarily unavailable while content is migrating. October 1: Start collaborating in the new Community Engagement Network Teams site! (Google and individual Teams files will be set to read-only.) What you should do now: Wrap up file edits in current Google folders/drives or individual Teams sites by the end of September 23. Review the FAQ for what to expect. Use the feedback form to raise questions or concerns. Let us know how we can support you - we’re here to help!   Big Ten Academic Alliance Center for Library Programs

Email #3: sent on Monday, September 8

Community Engagement Network Teams site: It’s Time to Finalize Your Files

Dear colleagues,   Our migration to the Community Engagement Network Teams site is right around the corner! Last day to edit files in Google or individual Teams sites: September 23 After this date, files will be moved, and previously-used Google and Teams sites will become read-only. Starting October 1, a single Community Engagement Network Teams site will be available for all library community groups to engage and collaborate with each other. ✅ Need help? Review the FAQ - check out new content added based on your questions!!! Engage using the feedback form Missed our previous emails? You can view them here. 🔑 Verify access:  Please check your access to the BTAA Teams tenant by following the steps outlined in this article.   🗓️ Save the date: Join us for an optional Office Hour — a casual drop-in space to ask questions and get support as you explore the new Teams environment. Zoom links forthcoming! Thursday, October 2, 12pm ET/11am CT/9am PT Tuesday, October 7, 1pm ET/12pm CT/10am PT Wednesday, October 8, 3pm ET/2pm CT/12pm PT ​ Thank you for your attention and preparation to make this transition as smooth as possible! ​ Big Ten Academic Alliance Center for Library Programs

Email #4: sent on Monday, September 22

Community Engagement Network Teams site: Here’s What to Expect This Week

Dear colleagues,   The migration to a single Community Engagement Network Teams site begins in two days!    As a reminder, the last day to edit files in Google or individual Teams sites is September 23      What to expect between Wednesday, Sept. 24 - Friday, Sept. 26:  Files will be moved to the Community Engagement Network Teams site. Files in current Google folders/drives and individual Teams sites will not be available for editing. Please refer to the FAQ for any last-minute questions.     Starting October 1, a single Community Engagement Network Teams site will be available for all library community groups to engage and collaborate with each other. Please check your access to the BTAA Teams tenant by following the steps outlined in this article.     🗓️ Looking for Live Support? Join us for an optional Office Hour — a casual drop-in space to ask questions and get support as you explore the new Teams environment.  Thursday, October 2, 12pm ET/11am CT/9am PT Tuesday, October 7, 1pm ET/12pm CT/10am PT Wednesday, October 8, 3pm ET/2pm CT/12pm PT     Thanks for your continued engagement as we work toward a more unified and collaborative community network.     Big Ten Academic Alliance Center for Library Programs

Email #5: sent on Wednesday, October 1

Welcome to the CLP Community Engagement Network Team!

Dear colleagues,   We’ve successfully completed the migration to a single Teams site for the BTAA Community Engagement Network!  What’s new: All shared files are now in your designated channel.  Access the CLP Community Engagement Network Team using this link: https://teams.microsoft.com/v2/   Need help navigating the new space?Join an optional Office Hour for live support  Thursday, October 2, 12pm ET/11am CT/9am PT Tuesday, October 7, 1pm ET/12pm CT/10am PT Wednesday, October 8, 3pm ET/2pm CT/12pm PT   Review the FAQ for any questions you missed earlier   Engage using the feedback form - open through November 3, 2025   Welcome to the new collaborative workspace for the BTAA Library Community Engagement Network. We’re excited to support your work and collaboration here. Big Ten Academic Alliance Center for Library Programs

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